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Forum : When I add a new inventory item I sometimes get an error that the Item already exists?Search Forum

Forum Home > QODBC - ODBC Driver for QuickBooks > QODBC Frequently Asked Questions

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 When I add a new inventory item I sometimes get an error that the Item already exists? 
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  Tom 
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 Posted : 2006-02-21 14:15:46
I've checked the ItemInventory table and it's not there. What's going on? 

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  Tom 
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 Posted : 2006-02-21 14:16:06

Actually you need to check the ITEM table first. The ITEM table is a combined list of all Item tables in QuickBooks: ItemInventory, ItemNonInventory, ItemOtherCharge, ItemInventoryAssembly, ItemService, ItemFixedAsset, and ItemGroup; with minimum common fields.

When inserting a new ItemInventory item the FullName can't be, for example, a ItemInventory, ItemNonInventory, ItemOtherCharge, ItemInventoryAssembly, ItemService, ItemFixedAsset, or ItemGroup already. It must be a unquie new ITEM FullName!

To see the item fullnames, you can run the following query in VB Demo:

SELECT ListID, FullName, Description, Type FROM Item

In my case, my Australian QuickBooks 2004 sample file returned the following items:

And like ITEM there's a ENTITY table that's the combined list of all entity tables in QuickBooks: Customers, Employees, Othernames, and Vendors; with minimum common fields.

So when inserting a new Customer name the FullName can't be, for example, a Customer, Employee, Othername, or Vendor already. It must be a unquie new ENTITY FullName in QuickBooks!

 

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