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Forum : Select/update cleared status field (from account register)Search Forum

Forum Home > QODBC - ODBC Driver for QuickBooks > QODBC SQL Support Forum

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 Select/update cleared status field (from account register) 
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  pizzadude 
  
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 Joined: 2006-05-17 
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 Posted : 2006-05-17 23:34:38
How do you select or update the cleared status field which is displayed on the account register screen.  The ClearedStatus table is an insert only table, and I have been unable to find the value for this field in any of the transaction tables (CheckExpenseLine, JournalEntryCreditLine, JournalEntryDebitLine, etc.)  

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  Tom 
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 Posted : 2006-05-18 00:02:38
Sorry, could you describe what you are referring to in QuickBooks and what you want to do in a little more detail please? 

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  pizzadude 
  
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 Posted : 2006-05-18 00:31:42

Click Reg (register) on the menu bar, select a bank account, and the check mark column header allows you to select or view the cleared status of the account.  QB help for the account register screen states as follows:

 

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  Tom 
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 Posted : 2006-05-18 10:36:20

Using the ClearedStatus table to change the status of a transaction isn't recommended.

 

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  pizzadude 
  
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 Posted : 2006-05-18 22:42:10
Is there anyway to view the transaction status?  I.e., what is the field name(s)? 

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  Tom 
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 Posted : 2006-05-19 08:47:01

My understanding is that the "Cleared" status only appears as a filter on check, bank and credit card reports only. The Intuit qbXML SDK used by QODBC provides very limited access to Banking reconcilation.

But if you want to do it regardless of the warning, then read on. Using the QuickBooks 2006 Sample Rock Castle Construction company file, the Checking register shows the following:

To locate the TxnID of the "BILLPMT" check I ran:

SELECT TxnID, AppliedToTxnSeqNo, TxnDate, PayeeEntityRefFullName, Amount
FROM BillPaymentCheckLine where RefNumber='294'

The TxnID shown is 431F-1071527444. Using this TxnID, I can mark the Check as cleared by running the following using the INSERT only ClearedStatus table:

INSERT INTO ClearedStatus ("TxnID", "ClearedStatus")
VALUES ('431F-1071527444','Cleared')

BTW: The valid values are: |Cleared|NotCleared|Pending|

and the check is now marked as "Cleared" in QuickBooks:

Note: Checks must be Printed or Emailed before they can be Cleared.

 

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  Tom 
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 Posted : 2008-07-31 21:05:40

To view uncleared Checks you can run:-

sp_report CheckDetail show TxnType, RefNumber, Date, Name, Account,
OriginalAmount, ClearedStatus parameters DateMacro = 'ThisYear'
Where ClearedStatus='NotCleared'

 

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