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Forum : 'Massive' item overhaul through QODBCSearch Forum

Forum Home > QODBC - ODBC Driver for QuickBooks > QODBC v7 Forum

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 'Massive' item overhaul through QODBC 
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  stormzen 
  
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 Posted : 2006-12-14 06:53:12
Currently our inventory reads something like this: SUPERCATEGORY1:SUPERCATEGORY2:CATEGORY:SUBCATEGORY:ITEM .  That is, actual items are nested under text descriptions of categories.  I'd like to flatten this down to one item number: sscsi , for example, for each item.  I plan on using QODBC to do this... Here are the fields that I planned on modifying for each item:  Name, FullName (will be same as Name), Sublevel (will be 0), ParentRefListID (will be null), ParentRefFullname (will also be null).

I plan on updating each item by selecting its ListID that I previously queried from Quickbooks.  Am I missing anything important in theory?  Any idea if this will work in practice?

Thanks. 

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  Tom 
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 Posted : 2006-12-14 08:41:13
The FullName and SubLevel columns are not UPDATEABLE. The more practical approach would be to delete the item and then recreate it with it's new name and quantity level. 

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  stormzen 
  
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 Posted : 2006-12-14 09:00:29
Ouch.  We were looking at changing the items rather than entering them new so that we could retain avg cost and other item characteristics.
If FullName and SubLevel aren't updateable, is there a way to get QB to repopulate them? 

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  Tom 
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 Posted : 2006-12-14 09:16:21

You can setup everything you need. Simply read out the values of the part, delete it, and then recreate it. This is an example of how to add an ItemInventory Item. 

INSERT INTO ItemInventory ("Name", "IsActive", "SalesDesc", "SalesPrice", "IncomeAccountRefListID", "PurchaseDesc", "PurchaseCost", "COGSAccountRefListID", "PrefVendorRefListID", "AssetAccountRefListID", "ReorderPoint", "QuantityOnHand", "TotalValue", "InventoryDate") VALUES ('NewItemInventory', TRUE, 'SalesNew', 0.0013, '1A0000-933270542', 'PurchaseNew', 0.005, '1E0000-933270542', 'A40000-1197774038', '60000-933270541', 25.0, 50.0, 10.0, {d'2005-10-07'})

And looks like this in the USA Sample Rock Castle Consturction company file in QuickBooks 2006:

 

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  stormzen 
  
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 Posted : 2006-12-14 11:23:03
Is averagecost a writeable field?  That was the data that we didn't want to lose. 

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  Tom 
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 Posted : 2006-12-14 12:53:57
In the above example, the Average Cost was determined by QuickBooks by dividing the "TotalValue" by the "QuantityOnHand", ie: $10.00 / 50 = 0.20 to come up with a Average Cost of twenty cents. 

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  stormzen 
  
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 Posted : 2006-12-15 01:33:06
I remembered another reason why I didn't want to delete the items and start over:  Some of the items are still on purcahse orders and invoices.  Wouldn't deleting the items cause negative effects with those purchase orders and invoices? 

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  Tom 
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 Posted : 2006-12-15 09:18:45

If you set the company file to single user mode you can remove the "Subitem of" setting of an Inventory Part by using the QuickBooks UI. So I beleive the same can be acheived with QODBC by doing:

UPDATE ItemInventory SET ParentRefListID=Null where Name='Cabinet Stop'

but I will need to test it using QODBC v7.00.00.201 as soon as I have it.

 

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