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Forum : How can I see the cost of a stock item and compare it to what I invoiced it for?Search Forum

Forum Home > QODBC - ODBC Driver for QuickBooks > QODBC Frequently Asked Questions

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 How can I see the cost of a stock item and compare it to what I invoiced it for? 
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  Tom 
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 Posted : 2006-06-24 10:31:03

This will show the Purchase Cost and Average Cost of Stock Items invoiced for your Customer: 'Customer ABC'

SELECT "Customer"."FullName",  "InvoiceLine"."InvoiceLineItemRefFullName",
"InvoiceLine"."InvoiceLineQuantity", "InvoiceLine"."InvoiceLineDesc",
"InvoiceLine"."IsPaid", "InvoiceLine"."InvoiceLineAmount", "InvoiceLine"."InvoiceLineItemRefFullName", "InvoiceLine"."InvoiceLineClassRefFullName", "InvoiceLine"."InvoiceLineRate", "ItemInventory"."PurchaseCost", "ItemInventory"."AverageCost"
FROM
   "Customer" "Customer","InvoiceLine" "InvoiceLine", "ItemInventory" "ItemInventory"
WHERE  ("InvoiceLine"."CustomerRefListID"="Customer"."ListID")
AND  ("InvoiceLine"."InvoiceLineItemRefListID" = "ItemInventory"."ListID")

 

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  Tom 
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 Posted : 2006-10-17 11:25:53

Note: In the above I am showing the COGS for each item, not the GOGS for the total number of items for each Invoice line. For example, this Account QuickReport:

If I run this query using the Quantity:

SELECT "InvoiceLine"."TxnDate" as Date, "InvoiceLine"."RefNumber" as Num, "Customer"."FullName" as Name, 
"InvoiceLine"."InvoiceLineDesc" as Memo, "InvoiceLine"."InvoiceLineQuantity" as Qty,
"InvoiceLine"."InvoiceLineItemRefFullName" as Item,
"InvoiceLine"."InvoiceLineRate" as Rate, "ItemInventory"."PurchaseCost" as Cost,
"ItemInventory"."AverageCost" as "Average Cost",
("InvoiceLine"."InvoiceLineQuantity" * "ItemInventory"."AverageCost") as Amount
FROM   "Customer" "Customer","InvoiceLine" "InvoiceLine", "ItemInventory" "ItemInventory"
WHERE  ("InvoiceLine"."CustomerRefListID"="Customer"."ListID")
AND  ("InvoiceLine"."InvoiceLineItemRefListID" = "ItemInventory"."ListID")
ORDER BY "InvoiceLine"."TxnDate"

I get a better representation of what my true COGS really is. But to get the GOGS for all invoices seen in your Account QuickReport in QuickBooks you can run this report directly by using this QODBC stored procedure instead:

sp_report TxnDetailByAccount show Text, TxnType, Date, RefNumber as Num, Name, Memo, Debit as Amount
parameters AccountFilterType = 'CostOfSales', TxnFilterTypes = 'Invoice', DateMacro = 'All'

 

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  MacTorvald 
  
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 Posted : 2008-03-06 10:52:31
SELECT "InvoiceLine"."TxnDate" as Date, "InvoiceLine"."RefNumber" as Num, "Customer"."FullName" as Name,
"InvoiceLine"."InvoiceLineDesc" as Memo, "InvoiceLine"."InvoiceLineQuantity" as Qty,
"InvoiceLine"."InvoiceLineItemRefFullName" as Item,
"InvoiceLine"."InvoiceLineRate" as Rate, "ItemInventory"."PurchaseCost" as Cost,
"ItemInventory"."AverageCost" as "Average Cost",
("InvoiceLine"."InvoiceLineQuantity" * "ItemInventory"."AverageCost") as Amount
FROM   "Customer" "Customer","InvoiceLine" "InvoiceLine", "ItemInventory" "ItemInventory"
WHERE  ("InvoiceLine"."RefNumber"='''2245''')
AND  ("InvoiceLine"."InvoiceLineItemRefListID" = "ItemInventory"."ListID")
ORDER BY "InvoiceLine"."TxnDate"

Is correct? I need is looking for cost per line in invoice is one RefNumber.

Thank you for attention

Regards

Andre Bassi 

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  Tom 
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 Posted : 2008-03-06 11:18:25

It should be:

SELECT "InvoiceLine"."TxnDate" as Date, "InvoiceLine"."RefNumber" as Num, "Customer"."FullName" as Name,
"InvoiceLine"."InvoiceLineDesc" as Memo, "InvoiceLine"."InvoiceLineQuantity" as Qty,
"InvoiceLine"."InvoiceLineItemRefFullName" as Item,
"InvoiceLine"."InvoiceLineRate" as Rate, "ItemInventory"."PurchaseCost" as Cost,
"ItemInventory"."AverageCost" as "Average Cost",
("InvoiceLine"."InvoiceLineQuantity" * "ItemInventory"."AverageCost") as Amount
FROM   "InvoiceLine" "InvoiceLine", "Customer" "Customer",  "ItemInventory" "ItemInventory"
WHERE  ("InvoiceLine"."CustomerRefListID"="Customer"."ListID")
AND  ("InvoiceLine"."InvoiceLineItemRefListID" = "ItemInventory"."ListID")

AND  ("InvoiceLine"."RefNumber"='2245')
ORDER BY "InvoiceLine"."RefNumber", "InvoiceLine"."TxnDate"

 

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  MacTorvald 
  
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 Joined: 2007-08-22 
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 Posted : 2008-03-07 17:43:48
cool. More one question, Is possible return this query, FullName of product?

Thank you your your fast reply

Regards

Andre Bassi 

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  Tom 
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 Posted : 2008-03-11 12:12:17
Sure, add whatever ItemInventory columns you need:

SELECT "InvoiceLine"."TxnDate" as Date, "InvoiceLine"."RefNumber" as Num, "Customer"."FullName" as Name,
"InvoiceLine"."InvoiceLineDesc" as Memo, "InvoiceLine"."InvoiceLineQuantity" as Qty,
"InvoiceLine"."InvoiceLineItemRefFullName" as Item, "ItemInventory"."FullName" as "ProductFullName",
"InvoiceLine"."InvoiceLineRate" as Rate, "ItemInventory"."PurchaseCost" as Cost,
"ItemInventory"."AverageCost" as "Average Cost",
("InvoiceLine"."InvoiceLineQuantity" * "ItemInventory"."AverageCost") as Amount
FROM   "InvoiceLine" "InvoiceLine", "Customer" "Customer",  "ItemInventory" "ItemInventory"
WHERE  ("InvoiceLine"."CustomerRefListID"="Customer"."ListID")
AND  ("InvoiceLine"."InvoiceLineItemRefListID" = "ItemInventory"."ListID")
AND  ("InvoiceLine"."RefNumber"='2245')
ORDER BY "InvoiceLine"."RefNumber", "InvoiceLine"."TxnDate"

 

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